A drawing document request form (DDRF) is document that use for request drawing or associate technical documents to concern department. This is actually specific and unique form format that describing technical drawings for product or even process.
The key purpose of this form is to managing some activities such as new drawings, existing drawing, revise or update the drawings, or technical documentation such as datasheets, specification, and layouts. Usually, the drawing is controlled document, and it is traceable process, so the latest version is always use in various operations.
Why this form requires?
Actually, drawings are covers some technical, production, and inspection etc., related sensitive details. Hence, it is much important to handle the drawing to update and revise regularly to avoid any issue. Here are as below some points that describing why this form requires:
Control and traceability
As you know, the drawing contains important and sensitive information about the company. It is much important that each issue of drawing data should be properly traceable and controlled. Hence, this form is containing the details that useful to control over the miscommunication and unauthorized use. The form contains details of who is requested the drawing, department and its version details are incorporate in the form.
Accountability and Authority
Usually in the manufacturing or assembly units, the drawings are most important and confidential document. Hence, it may possible that not every employee should have access to every drawing. May be some drawings are very confidential and restricted. Using this form, authorize personnel are decide that it is approve to allocate the drawing or not.
When this form is use?
If the department expecting a completely new engineering drawing for a new design for a new product, component, or project. Or a new design for a part, assembly, structure, layout or even for system.
If any employee needs any drawing, they can directly access any drawing. Hence, if they need the latest copy of an existing drawing, they have to fill up the form. Against the form approvals, they can get latest approve copy, controlled copy, as well as technical data if they permit to access.
This is very important for engineering to update and revision of the drawing. If the design needs correction, change in dimensions, or change in materials. In these cases, engineers need a drawing for update accordingly.
The drawing requirements can difference and difference purposes. For the machine commissioning, or any fabrication works, or even for production or manufacturing requirements. The form needs to fill out with describing the purpose of requirements of drawing.
It is very rare requirements in manufacturing or assembly units. The requirements of drawing for construction activities. In any machine, equipment, or plant need commissioning, construction team need drawing. In some cases, construction contractors / vendors can also request for drawing for measuring any plant requirements.
For procurement department, in cases drawings are require to obtain quotations for clarify technical requirements, specifications and other purchase needs.
The quality control / quality assurance team are also request for the drawing for various purposes. Such as incoming, in-process inspection, calibration or final inspection.
Drawing document request form
The drawing document request form is very important tool to ensure accuracy, control, and traceability for management of the drawings. The form also covers the technical documents for the same form. This form is increasing the communication, and system for controlled, confidential and restricted documents.