Order acceptance and processing system
Order acceptance and processing system is established for returned acceptance of customer order after reviews of quotes, technical requires and accordingly processing product.
Order acceptance and processing system is procedure for returning letter / document as acceptance against customer given purchase order to compare with provided quotation against customer inquiry, technical details which is required by customer and other terms and condition are acceptances & order taken for manufacturing processes according to order acceptances. The order acceptance is marketing tool that used when customer is finalized purchase and send to supplier, supplier is verify all the details according to customer given inquiry and provided quotation against customer inquiry, all the documents are compare by marketing team for acceptance of order of customer.
Order acceptance is document where all the customer requirements are covered and returned to customer as order is accepted & proceed for manufacturing, the stage of order acceptance is very important, in case the skip it, might possible by mistake of customer purchase orders having some other details and technical requirements which is not possible to fulfill cause company reputation and losses could bear by company. In order acceptance marketing team is reviews purchase order, customer inquiry, and against given quotation to customers are major documents which needs to prefer, on comparison of documentation when all details are matched, marketing team is confirm the order acceptance and released order acceptance form / letter to customer for acknowledgement against order received. See picture below given for reference of order acceptance form format for education purpose, this format can used at any kind of manufacturing, supplies with individual requirements:
Order acceptance form is prepared by marketing team department and given against individual order of customer as acceptance of order, the system of acceptance of order is conducted on at received of customer purchase order, and all details of order acceptance are repeating of purchase order as confirmation, as you can see above is structural order form which helpful & easier for manage.
Marketing team receives a request for any product from customer that team is identifies and documents customer requirements, identification and determine needs to individual customers and its requirement to ensure type of order from customers and its customer specification requirement, review customer specifications and requirements by various methods and checklist is best to collecting all required information from customers and document the information appropriate order and all the requirements should be confirmed before the provided order acceptance to customer. When the order is accepted, concern manager is communicating with internal requirements to manufacturing product. The processing of order are conducted to contribution of planning manager to inserting job order / sales order for managing all the machinery, equipment, machinery and manpower and supporting activities for conducting order in processes.
Download format in word document | Excel Sheet | PDF format