Tool maintenance – Importance of maintaining tools

Tool maintenance – Importance of maintaining tools

The purpose of the procedure is to provide process guidelines for maintenance, tool identification, storage and preventive maintenance of tool.

The tool maintenance procedure is implementing by maintenance management to enhancement of productivity, reliability of tools, and efficiency of related engineers managed tool maintenance activities. The tool maintenance procedure is provides the structural guidelines to be followed for all tooling related maintenance, tool identification, storage of tools and preventive maintenance activities. The procedure should be applicable to all the storage areas of tools, maintenance and production line where used the tools. In the preventive maintenance related activities, identification of concern of tools should be managed by design engineers and maintenance team.

For the maintenance activities, each tools should be identify and managed as per required category as per its condition, based on the tool condition tool maintenance will put the specific labels or sign to easier for identified category by storage department, the designed areas should be maintained and stacked tools as its defined and accepted category. There are simply maintained color codes and specific numbers that easier for identify ready tool or current tools, under preventive maintenance tools and obsolete tools which are no long in use or damage condition. The design engineer is responsible for define tool identification for each tool, and it should be unique number. In case any tools are customers or third party property that should be indicated specific color or unique number to easier for identification and tracking each one, during any operation in case any tool damages or loss, the customer informed by concern authority and appropriate action managed accordingly. There is important for the tooling storage for the maintaining properly by stored in the specific rack as designed for maintain tools with proper racking system and index for easy identification, stacking and retrieving at appropriate locations of storage, the tools are properly preserved and monitored by related employee timely.

The tool maintenance procedure is conducted by general ways as machinery, equipment and other activities are conducted, the general flow of tool maintenance is conducted by concern engineers for comply the maintenance requirements for tool. The tool maintenance conducted as real time maintenance called break down maintenance and preventive maintenance. In the breakdown maintenance activities conducted when tool problems occurred during the production shall be recorded in register by concern supervisor and needs to communicated to tool room / store room for correction specific identification labels.

The preventive maintenance activities are managed as per scheduled by maintenance manager or as per concern department supervisor communicated for conducting preventive maintenance in rear cases. The store room supervisor should correct the tool and details recorded in the registers, hence the preventive maintenance records are maintained as per scheduled and checklist filled by maintenance engineers. On after correction of tool maintenance needs to maintain records on acceptance of concern department head, hence in preventive maintenance reporting and records are maintained in the history card format by acceptance sign of concern department head. See picture below provided for education purpose only(

Tool History card
Tool History card

Steps to tool Identification & Storage:

  • All tools should be proper identified as per tool unique identification number by design engineer or maintenance engineer. It is important for tracking & storage.
  • Sometime customers are providing some tools for any specific product, each customer provided tool are identified by any tag, color code and unique number as well as those tools are manage separately are recommended. In case any damages or loss with tools that immediate inform to customer and take appropriate action in concern.
  • Always keep the tools in metal rack, structural / designed and easier for access is important for every storage unit, each tool should proper index for easy identification and retrieving.
  • All the metal tools should be preserved by applying sufficient volume of oil or spray to avoid deterioration and damage.

What to do for tools breakdown maintenance by effective way?

  • In case of any tool problems identified during the production shall be recorded in tool history card by concern supervisor and needs to immediate communicate with tools room authority for correction. Marketing on specific / defined color code is recommended which tools identified problems.
  • Tools room supervisor should maintain the records as identified tools with problem.
  • The best manufacturing practice is to implement system to each tool before taking in the production should be signed and accepted by concern authority i.e. production and quality engineers.

What to do for tools Preventive maintenance by effective way?

  • Define Standard system for tools used in production lines should be maximum used period, utilization or any specific use volume, in case of the cross limits tool will be taken for preventive maintenance. Production line’s supervisor should record the information of tool utilization and communicate with tools room for preventive maintenance by specific marking on it.
  • Tool maintenance peoples will carryover the preventive maintenance, checklist is best option for conducting maintenance. Each details of preventive maintenance should have recorded in the tool preventive maintenance checklist to easier for further actions.
  • Standard schedule / planning is important for preventive maintenance, each tool having records for maintenance and next schedule to easier for tracking and releasing for production lines.

Tool History card
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