How to maintain Integrity, confidentiality and independence?
The reason behind process of maintain confidentiality of the documents, process and researches that reflects company terms and condition that is established for the company’s best performances, document which is unique and made after long practices in the workplace with provides integrity and independence to fully works by employee in best working environment. The purpose of the process is to prevent occurrence of influence on peoples & maintain confidentiality and integrity of enhance company performance.
For the maintaining Integrity, confidentiality and independence in company is not only management responsibilities it can be maintain by all the staff members, workmen & concern peoples that involved in the manufacturing and supporting processes. For the maintaining Integrity, confidentiality and independence in company the system must be apply to all the peoples and all work in the company which implementation, analysis and audit compliance of the terms of the system by frequencies of audit. The major system aspects are:
- Maintain integrity in the company
- Maintain confidentiality in the company working environment by system
- Maintain independence of employee from support of system at works.
How to maintain?
The being of the maintain system by the top management efforts to the notice of all the company peoples that not involved in the mismanagement or malpractices that considered as unfair influences.
Promote / motivation – for the maintain system in the company should take the positive efforts that peoples are engaged in the faith works & analysis by some basic practices to not involved in any unfair activities, for the motivation is the ways to employee engaged in best analysis works that helps to company profits, for the motivation / promote the employee by incentives, promotional posts, some cash rewards on the best performances etc..
Assurances of integrity in working environment for peoples are not involved in such activities that unfair considered & system which is considered as the unfair activities or need to maintain system in company.
Restriction of the documents and company material which is not required by any staff member should be proper restricted by keys, passwords and other ways, visitors, customers or any outside of the company peoples are strictly restrict the material & internal peoples are not contact with them if really not required. Some peoples need to assign for the sharing, explain information shall conduct such information as and when required by controlling to maintain confidentiality. However material which is helps to company’s projects and operations such:
- Standard operating procedures
- Work instructions
- Material data safety sheets
- Machine / Operation standards method operations & operation manuals
- Technical details which helps to manufacturing, operations.
But still there are one issue that how to know which documents & information confidential or non confidential, classification are important for provide real independence that company works & related to business concern. Better classification of the documented system for the regular works of the company to ensure the made available to all the peoples for operations and projects that information to concern.
Classification of the information / Documents as:
- Top Secret – Research documents, Business documents which is crack market segments of company – depends on the company policies
- Confidential – some documents are not accessible for out side of the company peoples that but still required that marks as confidential ( can mark on document as highlight)
- Unclassified – These documents are used by company internal peoples for the routine working activities by independently.
- Public – company policy, environment policy, company pro-forma etc.. Material can possible for public that is interested parties.
For the top management by the document matrix system will provide the information for the remembering the documents classified in some categories & how the peoples that understand which documents are in which classification, here as given below picture for the document classification table:
Prevent Immoderate of such confidential information
- Management can assign representative that prevent such confidential information & help to supporting team for the technical as well other issues.
- All the incoming orders from the marketing which is made confident customer name, values of materials etc… Information from each level of the working environment.
- Assigned representative shall control all the information and material which is supplied by customer & photocopy can release for concern peoples if really needed.
To ensure the system is properly complied in the working environment, frequency of the audit of the all document can be held on periodically, all the process shall conducted by assigned representative and same are follows by in regular works that full audits can be carried out.
EXAMPLES, SAMPLES & FORMATS