Document transmittal

Document transmittal

Document transmittal is also called as letter of transmittal, transmittal letter which is business documents that used frequency for as the covering of the document or there are one more important thing are used in the business or management system that used for the document transmittal for approvals, information sharing, for instructions, classification, confirmation, comments or amendment in the documents for the correction purpose. Depend the document transmittal are used depend. This document transmittal here we are talking about it used in the serious working environment which is mostly used in manufacturing, engineering or heavy equipment manufacturing, steel industry types industry which having are bond with customer and suppliers by the chain for the completion of end applications.

In the Technical specification 16949 is for automotive sectors that close to engineering industry that recommending supplier chain, here the document transmittal is frequently used and also at the most heavy and needs to parts, tools in the single application that whole chain effect if the in between chain is being weak, hence document transmittal system is effective for the sharing the information and system correction, audit, inspection and other approval systems are connected with one to another manufacturing unit, when we talk about the industry that mean not any single unit or manufacturing division that’s chain or the manufacturing units where suppliers, customers and other middle orders are connected to each others. In any industry document transmittal is useful for the sharing, approvals and other internal document controls. Here examples for the better understanding:


A manufacturing division manufacturing fuel injection tubes that used in the automotive applications, when supplier whose is manufacturing fuel injection tubes needs to change its internal system or amendment in it that supplier is takes in the confidence to customer for the document changes and improvement system is improve product quality and service that supplier is sending the amend or enhanced documents for the checking, inspection and audit that after approval of customer system will be possible to improve internally, hence supplier will send document transmittal form format with fill up information along with documents for:

  • Instruction of customer to aware the amended system by supplier or
  • Approval of customer to accept the changes made by supplier which directly effect on the customer’s placed orders and product quality.
  • Conformation of the customer to understand the changes of documents which is beneficial for the supplier and customer’s end application.

Document transmittal format can used various types that as given above, some of the suppliers are giving the document transmittal form to customer for the information, comments, and suggestions that all are acknowledgement only which customer does not have any authority to change documents of supplier, here as example format given of document transmittal form:

Document Transmittal form
Document Transmittal form

There are so many reason for the sending the document transmittal format to customer for to communicating with customer for the different purpose. Here as you can see picture that indicting the system formats and documents which is revised or established for positive improvement in the internal system of supplier hence this document is covered the information of the system which required sending and approval of customer.

Document transmittal form properties are used to send information where included customer purchase order, document transmittal date and internally processes of customer order are taken by job order. In the document transmittal form, document transmittal subjects are very important for the suppliers as well as customer that indicate this form is for acknowledge or for the approval, confirmation or amendment in the document changes for the supplier internal system improvement suggestions, on base of the subject customer is proceed further with sent document by supplier.


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