Internal Audit Checklist for Control of Documents
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Is a documented procedure available for control of documents required by the QMS?
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Are document references given as defined in the procedure for Document Control
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Is there a distribution list for documents that are circulated as hard copies or in soft copy?
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Do all hard copies / soft copy bear the remark ‘Controlled Document’ and the indication of originating site / authorised person?
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Is there a master copy of all valid documents / forms available?
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Do all documents/forms in use show the correct version number as indicated on the master copies?
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Do documents that need control for a limited period indicate the validity date?
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Are all requirements for changes sent to Management representative?
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Are obsolete documents taken out from points of use and suitably marked to prevent their unintended use?
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Are standards and specifications checked for updates and validity?
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Are local procedures / work instructions / forms referenced as per work instruction?
Control of Records
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Are records suitably referenced for easy identification and retrieval?
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Are records securely stored and protected against dust, rodents, humidity / fungi, flood, heat, or any other source of damage to ensure legibility throughout retention?
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Is the integrity of records checked during internal audits?
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Is the retention period for records defined in the Record Retention Matrix?
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Are records disposed of after the stipulated retention period mentioned in the records retention matrix?
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